Guilford Publications (Guilford Press), founded in 1973, is an independent academic/scholarly press located in midtown Manhattan, NYC, near Penn Station. We publish acclaimed books and periodicals in the areas of psychology, mental health, wellness, education, social sciences, research methods, geography, and other related fields. We pride ourselves on science-based works, by respected experts, that aim to advance knowledge, support individual and societal well-being, and make a difference in the lives of clinicians, researchers, students, educators, and general readers around the world.

As a company, Guilford is full of people who are passionate about the works we publish and the company’s role as an independent publisher with a long-history of excellence. Guilford offers an ethical and compassionate work environment, where staff members are respected and valued. We build staff skills and as an organization we encourage staff to be open to learning new skills. We strive for a healthy work-life balance, appreciating that our staff have multi-faceted, full lives.

We are an equal opportunity employer that is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender, gender identity, age, sexual orientation, disability, religion, creed, national origin, marital/partnership status, pregnancy, reproductive health decision making, arrest or conviction status, status as a victim of domestic violence, military status, or any other characteristic protected by local, state or federal law.

Rights and Contracts Associate

Guilford Press has an immediate opening for a Rights and Contracts Associate.

The Rights and Contracts Associate—in collaboration with editorial, production, and fulfillment teams—prepares and manages the company’s publication contracts, from signing through book or product completion. The position manages permissions, files copyrights, and oversees the Library of Congress cataloging process for all Guilford publications, in a timely and efficient manner. The position inputs contract data into company’s title management systems accurately and efficiently and maintains all relevant records.

Responsibilities

• Issue book contracts, amendments, releases, chapter agreements, and other relevant documentation using DocuSign.
• Collaborate with acquisitions editors, authors, and other publishing partners to ensure all contractual paperwork is accurate and up to date at all stages of the publishing process.
• Research and problem-solve when unusual contractual issues arise.
• Manage advance and grant payments, contributor fees, and comp copies for edited books.
• Enter all new titles into title management system and maintain contracts database and physical files.
• Terminate discontinued contracts and recoup advances.
• Establish tracking and review protocols to ensure timely copyright registration and Library of Congress cataloging for approximately 75 publications per year, and manage and maintain all relevant correspondence and records.
• Research and secure copyrights and permissions for Guilford titles, arrange copyright transfers for authors in Guilford’s journals program, and maintain accurate centralized permissions files.
• Manage the collection of information for Statements of Ownership.
• Maintain accessible systems and reporting methods for tracking all projects.

Requirements

• Superior organizational, interpersonal, and problem-solving skills
• Ability to prioritize duties with attention to detail in a deadline-driven environment.
• Understanding of requirements and responsibilities when handling confidential materials and information.
• Ability to communicate effectively both internally with Guilford teams and externally with Guilford authors and partners, and government agencies.
• Strong computer literacy and experience with TM, Word, Excel, Adobe, DocuSign, and Acumen.
• Scholarly publishing experience and a deep knowledge of book contracts and the general publishing process is preferred.

Guilford Press is a New York City-based company that has embraced hybrid work arrangements. This position is based out of our midtown New York City office. Being available for in-office work on an ongoing, weekly basis is a key component of this position.

The pay range for this position is $50,000 to $65,000 annually, with a hiring salary dependent on skills and experience. Guilford’s comprehensive benefits package includes eligibility for medical, dental, and vision benefits as of hire; HRA and FSA arrangements; employer-paid disability insurance; 401(k); 401(k) match; annual profit-sharing bonus considerations; commuter pre-tax benefits; and professional development opportunities.

Applicants are strongly encouraged to send a cover letter along with their resume. In that cover letter, please address why you’re interested in working at Guilford and why this position seems a good fit with your background and experience. Your resume and cover letter can be emailed to the attention of Laurie Rosatone at resume@guilford.com. In the email subject line, please include “Rights and Contracts Associate.”